Under the policy direction of the Personnel Commission, administers a Merit System personnel program for classified employees; plans, organizes, directs and implements comprehensive district-wide human resources management programs for classified personnel; and provides expert professional assistance and guidance to district administration on human resources and merit systems matters in order to promote the Merit System and contribute to the overall effectiveness of the District by providing a highly qualified, stable work force.

Administers a Merit System personnel program in accordance with the provisions of the California Education Code and the policies, rules, and other guidelines of the Personnel Commission, and promotes Merit System effectiveness throughout the District. Acts as executive officer for the Personnel Commission, making recommendations to that body and assisting with policy and budget development. Explains relevant policies, procedures, laws, and provides technical advice and training to ensure compliance.

Supervises assigned staff, maintains the Commission budget, drafts rules and rule revisions, and prepares an annual report to the Board of Education on behalf of the Personnel Commission. Notifies employees of appeal rights; schedules and coordinates facilities for appeal procedures; and prepares notices and documents as requested by the Commission.

Plans, directs, and oversees the Merit System selection program for classified employees; plans and directs the recruitment schedule for all examinations; oversees recruitment and examination plans, including vacancy notices; conducts or monitors job analysis and the development of job-related employee selection processes which meet legal guidelines, professional standards, and agency needs.

Maintains the classification plan for the classified service; conducts and leads classification and compensation studies, including position audit and analysis, the development of class descriptions, and classification and salary allocation recommendations; writes reports to Commission; monitors the work of consultants; oversees the implementation of study results.

Oversees employment processing in conformance with merit system law and state and federal requirements; oversees certification of candidates from employment lists and the processing of assignments such as hiring, promotion, terminations, and salary placement; monitors temporary assignments; certifies pay for classified employees in compliance with merit law; and represents the District at unemployment insurance hearings.

Administers and coordinates the performance management and evaluation program for classified employees; develops job related performance management tools for classified personnel; provides support to administration in methods to evaluate and counsel employees through the use of established tools and procedures; provides counsel to employees on a variety of matters including progressive discipline; compiles and/or assists in the preparation of documentation by supervisors and managers; compiles formal statement of charges; documents Board and District actions, Brown Act rights notifications, and other records for classified disciplinary cases; consults legal counsel, as appropriate.

Performs employee relations services, including assisting in the negotiations process, researching issues, and drafting agendas, proposals and contract language for negotiations; explains issues and proposals at the table and proposes solutions; facilitates communication and advises administrators, employees, and association representatives on contract language and administration issues; and assists management in the administration of and adherence to classified labor agreements.

Provides leadership in the development, implementation, maintenance, updating and operation of computerized database systems including automated employee record-keeping, reporting, applicant tracking, seniority, position control and data analysis functions; coordinates the research, analysis, interpretation and reporting of computerized data and statistics used in human resources planning issues and staffing; works with fiscal departments to coordinate personnel data with payroll and finance systems.

Coordinates classified personnel services with other divisions and organizations as appropriate; participates in the development and implementation of goals and priorities for the classified service; communicates with other administrators, district personnel and contractors to coordinate activities and programs; assists in conflict resolution, and in resolving conflicts in policies and regulations, for the purposes of recommending applicable corrective action as necessary and ensuring individual and district rights and integrity; advises and serves as a technical resource for employees, administrators and employee groups.

Prepares staffing studies and formulas, oversees seniority calculation, maintains employee records; coordinates and manages the reasonable assurance, layoff/reduction and reemployment processes for classified employees; plans actions and/or resolves problems in a wide variety of assignment and payroll areas in accordance with Merit System laws and rules and District policies and needs.

Researches legislative changes and develops or implements program and rule changes; provides technical expertise in accordance with applicable laws and rules; recommends and implements policies and procedures.

Oversees classified fringe benefit administration; monitors and analyzes employee health insurance issues and trends; serves on the insurance committee and may serve as representative to the Fringe Benefit Consortium, VEBA Trust (third party administrator) or other bodies.

As District funds and needs permit, develops and coordinates orientation, in-service and professional growth programs for classified employees.

Performs other duties as assigned or necessary.

The Director of Classified Personnel is a single-position class responsible for administering a Merit System for the classified service in accordance with Education Code and other applicable laws and statutes under the sole direction of the Personnel Commission. In addition, the Director administers various other human resource programs and activities in support of District endeavors and the classified service under the general administrative direction of the Assistant Superintendent of Human Resources.

Knowledge of: Federal, State, and local laws, regulations and court decisions applicable to assigned areas of responsibility; Merit System and civil service procedures; job analysis, test development, and test analysis techniques; legal guidelines, equal opportunity principles, and professional standards governing selection and recruitment; classification and compensation principles, systems, and practices; negotiations principles and practices; due process and employee discipline principles; school district operations; common employee and supervisory issues and practices; trends and best practices in human resource management

Ability to: Administer a Merit System with integrity and sound judgment; review, analyze, and synthesize complex situations, written and oral proposals, rules, regulations, programs, and data; identify appropriate alternatives and recommend a course of action; plan, organize, and develop programs, projects, and work assignments; establish priorities; provide leadership and assistance to own staff, administrators, and employees in human resources matters; interact effectively with a wide variety of people inside and outside the District using tact and diplomacy; communicate clearly, with correct grammar and an effective vocabulary, orally and in writing; negotiate and persuade others to a course of action or a consensus; develop effective technical products, such as test materials, classification recommendations, and disciplinary documents; demonstrate initiative, resourcefulness, and resolve in accomplishing objectives, utilize computer software for preparing written materials and other tasks.

Essential Physical Activities and Work Environment: Work is performed primarily in an indoor environment. Must travel frequently to work sites and to other locations, generally within the County, for meetings and workshops. The job is performed indoors under minimal temperature variations in a generally hazard free environment, and in a clean atmosphere. Generally the job requires 80% sitting, 15% walking, and 5% standing. Duties occasionally require the ability to accompany employees and supervisors around job sites and examine equipment for job analysis purposes. Duties require the physical ability and mental capacity to read and understand a wide variety of rules, laws, and regulations; operate a computer and read the screen; and speak clearly and audibly in public settings and meetings. Additionally, duties require some evening meetings and the ability to tolerate a high degree of stress in difficult interpersonal situations.

Typical Background: A Bachelor of Arts Degree and at least five years of progressively responsible professional human resources experience, including supervisory experience, in job analysis, examination development, classification, and compensation is required. A Master’s degree in a related field and several years of experience in a Merit System school district or a civil service system with employee relations/negotiations and/or employee disciplinary responsibilities is strongly preferred.

Licenses and Certificates: Possession of a valid California Class C driver’s license and use of an automobile or proof of an equivalent mode of personal transportation is required.

Qualifications: In order to be considered qualified for a vacancy in this classification, a candidate must possess the required background and successfully demonstrate such background, knowledge, skills and abilities through an examination process.

JW: Feb., 2004 July 2007; approved by the Personnel Commission on August 16, 2007 Revised 07/24/2009-AT Revised 12/2013; Approved by the Personnel Commission 12/2013 Revised 7/2019; Approved by Personnel Commission on 7/11/2019